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Managing Attendance Days

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About Attendance Days

Using Attendance Days lets you calculate and view attendance days for all/ specific branches, departments, designations, shifts or certain employee(s) according to your selection.

Calculating the attendance days, you can view the:

  • Employee
  • Date
  • Sign-in Time
  • Sign-out Time
  • Total Working Hours
  • Attendance Status (Present, Absent, On Leave, Sign-in Only or Sign-out Only)

 

You can also view and edit each attendance day separately using the more-options button next to each day.

 

Please note that in order to view and calculate attendance days, you need to have assigned “Shifts” to employees.
For more information on shifts, please check the tutorial “Adding a new Shift“, you can assign a shift to an employee in the employee’s profile while adding an employee or editing the employee’s attendance information.

 

Calculating Attendance Days

  1. Select “Attendance” from the navigation menu.
  2. Select “Attendance Days“.
  3. Click the button “Calculate Attendance“.
  4. Select the Attendance Days Calculation details.
    • From: Select the date you wish to start calculation from.
    • To: Select the date you wish to stop calculation at.
    • “Override Manual Attendance Day” Checkbox: Checking it overrides any manual edits and replaces it with automatic attendance calculations based on the signs stored in the system.
    • Choose the calculation criteria
      • Select either “Rule Selection” or “Employee Selection” using the radio button.
        • Rule Selection
          • Select the “Branch” from the drop-down menu. The default is “All Branches”.
          • Select the “Department” from the drop-down menu. The default is “All Departments”.
          • Select the “Designation” from the drop-down menu. The default is “All Designations”.
          • Select the “Shift” from the drop-down menu. The default is “All Shifts”.
        • Employee Selection
          • Select the employee(s) you wish to calculate attendance days for from the drop-down menu.
  5. Click the button “Calculate“.
    • You’ll find a list of the attendance days calculated based on your selection.

Adding an Attendance Day

  1. Select “Attendance” from the navigation menu.
  2. Select “Attendance Days“.
  3. Click the button “Add Attendance Day“.
  4. Input the Attendance Day Information
    • Employee: Select the employee using the drop-down menu.
    • Date: Click the calendar icon to select the date or type it manually.
  5. Click “Save” once done.

Editing an Attendance Day

  1. Select “Attendance” from the navigation menu.
  2. Select “Attendance Days“.
  3. Click the “More-Options” button at the end of the row of the day you wish to make edits to.
  4. Select “Edit“.
  5. Edit the Status as needed from Present, Absent or On Leave.
  6. Click “Save” once done or “Cancel” to cancel changes.

Exporting Attendance Days

  1. Select “Attendance” from the navigation menu.
  2. Select “Attendance Days“.
  3. Select the attendance days you wish to export.
    • Use the checkmark next to each day to select it separately.
    • To select all, simply click the box next to the button “Actions” to checkmark all. 
  4. Click the button “Actions” and select “Export“.
  5. Select or unselect the fields you wish to be exported using the checkboxes.
    • Click “Export” once done.
      • A .CSV file of the employees’ attendance days will download.


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