Pay Single or Multiple Installments

Ways to Pay Installments

You can pay installments through one of the following methods:

Method 1: Pay a Single Installment from the Installments List

• From the main menu, click on “Rental and Unit Management“.
• Click on “Lease Contract Installments“.
• Click the “Pay” button next to the required installment. This button does not appear if the installment status is “Paid“.
• You are redirected to the add invoice page with data pre-filled automatically.

Method 2: Pay a Single Installment from the Lease Contract View Page

• From the main menu, click on “Rental and Unit Management“.
• Click on “Lease Contracts“.
• Open the required contract.
• In the “Installments” tab, click on the required installment to open its view page.
• Click the “Pay” button.
• You are redirected to the add invoice page with data pre-filled automatically.

Method 3: Pay Multiple Installments from the Lease Contract View Page

• From the main menu, click on “Rental and Unit Management“.
• Click on “Lease Contracts“.
• Open the required contract.
• In the “Installments” tab, select the unpaid or partially paid installments you want to pay.
• Click the “Pay” button.
• You are redirected to the add invoice page with data pre-filled automatically.

Auto-Filled Invoice Data

When clicking “Pay” the user is redirected to the add invoice page containing the following pre-filled data:

• Client: pre-filled with the contract’s client and cannot be changed.
• Currency: pre-filled with the contract’s currency and cannot be changed.
• Invoice Line Items: a line appears for each selected installment in the format: Rent Amount For Unit Named “Unit Name” (Due Date). Example: Rent Amount For Unit Named “Room 123” (31/12/2024). Already paid installments are enabled by default.
• Sales Account: if a sales account is selected in the lease contract it is pre-filled in the invoice and cannot be changed.

Tax Calculation

• If the tax type in the lease contract is “Inclusive“: the installment amount is added to the invoice as-is and the inclusive tax amount is calculated automatically.
• If the tax type is “Exclusive“: the tax amount is deducted from the installment value and then the exclusive tax is added in the invoice to generate the same total amount.

Validation Rules

• An installment cannot be paid before paying earlier due installments. In this case the message “You cannot pay this installment before paying the earlier due installments. Please pay installments in sequence.” appears.

Important Notes

• Invoices and payments with a “Draft” status are not reflected on the related contract or its installments.