Deactivate Employee Asset
This action allows you to deactivate an employee asset and remove it from operational use while keeping a complete record for audit and tracking purposes. The asset can be reactivated later if needed.
How to Access
- From the main menu, go to Employees.
- Click on Employee Assets.
- From the list: click Actions (…) next to the desired asset, then select View.
Steps to Deactivate an Asset
- From the asset view screen, click Deactivate Asset.
- A popup window will appear with the following fields:
- Date & Time: Specify the date and time of deactivation.
- Note: Free text field to describe the deactivation — optional.
- Attachment: Optional.
Supported formats: PDF, DOC, DOCX, JPG, PNG — maximum size 10 MB.
- Click Save to apply the action, or Cancel to discard.
Notes
- Upon confirming deactivation:
- The asset status changes to Inactive.
- Any current assignment to an employee or storage location is removed.
- If the asset is linked to an accounting asset, the accounting asset is updated to Not Assigned and marked as Inactive.
- The deactivated asset cannot be assigned to any employee or storage location.
- Added notes and attachments will appear in the Notes & Attachments tab on the asset view screen.
- The action is recorded in both the Asset Movement Log and the Activity Log.
- The asset view screen is automatically updated with the new status, and all operational actions (such as assignment or sending to maintenance) are disabled.