Booking Calendar — Complete Guide

1. From the main menu, click “Bookings“.
2. Click “Manage Bookings“.
3. Click “Switch to Beta Version“.
4. The calendar opens directly on the last view used.

A dropdown at the top right of the screen lets you choose the view mode. Click it and select the appropriate view:

Month View

• Displays all days of the month in a weekly grid.
• A scheduled booking appears with its start time and client name — for example: 12:00 AM — Client.
• A waiting booking appears with an hourglass icon and the client name with no time.
•  The current day is highlighted with a distinct color.

Week View

• Displays the seven days of the week in side-by-side columns with a time axis on the left.
• The current day appears with its name and number highlighted in blue.
• You can scroll down to access later times.

Day View

• Displays a single day with a detailed time axis on the left divided into 30-minute intervals.
• Best suited for managing a specific day’s bookings precisely and adding bookings in empty time slots.

In the top navigation bar:

• «« (Previous) button: Takes you to the previous month, week, or day depending on the current view.
• »» (Next) button: Takes you to the next month, week, or day depending on the current view.
• Today button: Returns you to the current date immediately at any time.
• Date field in the center: Click it and type or select a specific date to jump to it directly.

Bookings appear on the calendar in two easily distinguishable forms:

• Scheduled booking: Appears with the start time and client name — for example: 12:00 AM — John Doe. Sorted in ascending order by start time.
• Waiting booking: Appears with an hourglass icon instead of a time and the client name — no fixed start time. Always appears at the top of the column before all scheduled bookings.

In the monthly view bookings appear in abbreviated form — switch to the daily or weekly view to see more details.

• Click on any empty time slot in the calendar.
• A side panel opens with the date and time pre-filled from the slot you clicked.

• Search for and select the client by name or number. (Required)
• Click “+Add Service” to add the required service. (Required)
• You can edit the date and time by clicking the pencil icon at the top of the panel.
• You can add more than one service to the same booking by clicking “+Add Service” again.
• Click “Save” to save the booking and add it to the calendar, or click “Checkout” to navigate to the POS payment screen and generate an invoice immediately.

A waiting booking does not require a fixed start time and always appears at the top of the calendar column before all scheduled bookings.

Prerequisite

Make sure the “Allow adding services without a fixed start time” setting is enabled under Booking Settings → Booking Workflow.

Steps to Add a Waiting Booking

1. Click on any time slot in the calendar.
2. Select the client and service.
3. When setting the service start time via the “Edit” button check the “Add to Waiting List” checkbox.
4. After enabling the checkbox no start time is required — leave it empty.
5. Click “Save” to complete the booking.

• After saving the booking appears at the top of the assigned employee’s column with an hourglass icon instead of a time.

You can move any booking to a different time or a different employee directly from the calendar by dragging and dropping without opening and editing the booking.

Moving a Booking to a Different Time

• In the day or week view press and hold on the booking you want to move.
• Drag it up or down within the same column to the desired time.
• Drop it in the new time slot.
• A confirmation message appears showing the changes made to the booking time — click “Confirm” to complete the action.

• The booking time updates automatically and appears in its new position on the calendar.

Moving a Booking to a Different Employee

• In the day or week view press and hold on the booking you want to move.
• Drag it horizontally toward the desired employee’s column.

• Drop it in the required time slot under the new employee’s column.
• A confirmation message appears showing the changes made to the assigned employee or booking time — click “Confirm” to complete the action.

• The assigned employee and time update automatically and the booking appears in the new employee’s column.

If the Allow Unassigned Bookings setting is enabled:

• Select “Unassigned Employee” from the staff dropdown at the top of the calendar.
• A new column named “Unassigned Employee” appears at the beginning of the calendar collecting all bookings not assigned to any employee.
• Waiting bookings appear at the top of this column as well before scheduled bookings.
• You can drag any booking from the “Unassigned Employee” column and drop it into a specific employee’s column to assign it directly.

Design Settings

• Click the gear icon ⚙ at the top left of the calendar to access view customization settings such as booking colors and display preferences.

Session Details 

• The current branch name and the current date and time are always displayed at the top left of the screen.

• Click “Session Details” to view the current sales session information and track related invoices.