The Attachments Column in Sales, Purchases, Finance, Accounting, and Workflow Lists

Records lists show the attachments column, which displays thumbnails of the files attached to each record, so you can reach and preview them directly from the list without opening each record separately.

Lists That Show the Column

Section	Lists
Sales	Manage Invoices, Manage Estimates, Manage Sales Orders, Credit Notes, Refund Receipts, Debit Notes, and Client Payments.
Purchases	Purchase Requests, Quotation Requests, Purchase Quotations, Purchase Orders, Purchase Invoices, Purchase Refunds, Purchase Debit Notes, Purchase Credit Notes, Manage Suppliers, and Suppliers Payments.
Finance and Accounting	Journal Entries, Assets, Expenses, Incomes, and Employee Custody.
Clients	Manage Clients and Contacts List.
Workflows	Workflow record lists.

Column Content

Case	What appears in the record’s row
Record with one or two attachments	A thumbnail for each file. A file type icon appears for files that have no thumbnail preview, such as PDF.
Record with more than two attachments	Thumbnails of the last two files attached to the record, next to an icon showing the number of remaining files. Hover over the icon to see the names of the remaining files.
Record without attachments	An empty cell.

Hover over any thumbnail to see the file name.

Previewing Attachments from the Column

What you click	What happens
A file thumbnail	Opens the Media Gallery on this file, and you can move from it between the record’s attachments and the attachments of the other records shown based on the list filters.
The remaining files count icon	Opens the Media Library with all attachments of the records shown based on the list filters.

To preview the attachments of one record only, open the record and click the file in the Attachments section.

Common Issues and Solutions

Issue	Cause	Solution
The attachments column doesn’t appear	The list is open on a small screen, or the list isn’t one of the supported lists.	Open the list on a larger screen, or open the record to view its attachments.
Not all of the record’s attachments appear in the column	The column shows the last two files only.	Click the remaining files count icon to view them all.

FAQs

Which two files appear when there are more than two attachments?

The last two files attached to the record.

Does the gallery move between other records’ attachments in the list?

Yes, if you open it from the list; it moves between the attachments of all records shown based on the current filters.