Complete Setup of UAE Electronic Invoicing
The system enables you to issue electronic invoices compliant with the UAE Federal Tax Authority (FTA) requirements, export them in XML format, and generate tax audit files. This guide covers all the steps required to properly configure the UAE Electronic Invoice system from start to finish.
First: Activate the UAE Electronic Invoice Application
- From the main menu, click “Settings“.
- Go to “App Manager“.
- Find “UAE Electronic Invoice” under the “Sales Management” group.
- Click “Activate“.
- Click on the “Save” button.
The UAE Electronic Invoice application will only appear if the account country is set to the United Arab Emirates.
Second: Review Default Taxes
When the account is created with the country set to UAE, the system automatically generates the following taxes. Make sure they exist before proceeding:
- From the main menu, click “Settings“, then select “Tax Settings“.
- Verify that the following taxes exist:
| Tax Name | Rate | Type |
| Standard Rated (VAT) | 5% | Inclusive |
| Reverse Charges (VAT) | 5% | Inclusive |
| Zero Rated | 0% | Inclusive |
| Exempt | 0% | Inclusive |
| Intra GCC | 0% | Inclusive |
| Amendments | 0% | Inclusive |
| Excise | 0% | Inclusive |
If you deal with excise products such as tobacco, soft drinks, or energy drinks, ensure the Excise tax is also available.
Third: Configure UAE Electronic Invoice Settings
- From the main menu, click “Sales“, then select “Sales Settings“.
- Open the “UAE Electronic Invoice Settings” card.
- Go to “General Settings“.
General Settings
Enter the following details related to your FTA tax profile:
- EmaraTax Encryption Key: Your encryption key from the EmaraTax platform
- Tax Agency Name: Official registered tax agency name
- Tax Agency Number (TAN): Issued tax agency ID
- Tax Agent Name: Authorized tax agent name
- Tax Agent Approval Number (TAAN): Official approval number
- FAF Version: Required tax audit file version
Fourth: Map Taxes to Official Tax Codes
From the same settings page, go to “Tax Mapping“. When the application is activated for the first time, default taxes are automatically mapped to their official codes. Verify and complete any missing mappings. To add a new mapping manually:
- Click “Add” under the mapping table.
- In “System Taxes“, select the required tax.
- In “UAE Tax Code“, select the corresponding official code.
- Click “Save“.
The Excise (T) code is the only code that can be linked to multiple taxes. All other codes can only be linked to one tax.
Fifth: Classify Excise Products
If you deal with excise goods, you must classify them so the system can automatically control applicable taxes:
- From the main menu, click “Inventory“, then select “Products & Services“.
- Open an existing product or create a new one.
- Enable “Is Excised Product“.
- Ensure the selected tax is an “Excise” tax.
- Click on the “Save” button.
Once enabled, only excise taxes will appear for the product in sales documents, and VAT or other non-excise taxes will be excluded.
The Is Excised Product field only appears if the UAE Electronic Invoice application is activated.
Validation Checklist
After completing all steps, ensure the following:
- All UAE default taxes exist in Tax Settings
- Tax agency details are filled in general Settings
- All taxes are correctly mapped in “Tax Mapping“
- Excise tax is linked to Excise (T) if applicable
- Excise products are correctly classified
- “Export XML” button appears in invoices, credit notes, and returns
- Tax Audit Reports section appears under “Reports“
For more details, refer to the related articles: Activating UAE Electronic Invoice, UAE Default Taxes, UAE Electronic Invoice Settings, and Classifying Excise Products.