Sales
To add a product to the Inventory database
- Select “Inventory” from the navigation menu.
- Select “Products & Services“.
- Click the button “Add“.
- Select “New Product” from the drop-down menu.
- Input the product’s details
- Name: Input the name of the product.
- Item SKU: Stock Keeping Unit; a unique identifier to track products. {It is a sequential number added automatically}.
- To change its format, please refer to the tutorial “Editing the Auto-Numbering Sequence“.
- Description: Input a description of the product.
- Category: Add the product’s category.
- For more information on managing products’ categories, please refer to the tutorial “Managing Products Categories“.
- Brand: Input the name of the product’s brand.
- Supplier: Select the product’s supplier using the drop-down menu.
- For more information on adding Suppliers, please refer to the tutorial “Adding a Supplier“.
- Barcode: Input the product’s barcode.
- Click the “Auto-Fill” button to generate a random barcode.
- Note that Barcode numbers are distinctive and cannot be duplicated. For more information, please refer to the tutorial ” Managing Products’ Barcodes“.
- Click the “Auto-Fill” button to generate a random barcode.
- Input the product’s Pricing Details
- Purchase Price: Input the initial buying price of the product.
- Selling Price: Input the retail price of the product.
- Tax1: Select a tax amount that will be added to the price of the product when invoiced using the drop-down menu.
- Tax2: Select a tax amount that will be added to the price of the product when invoiced using the drop-down menu.
- For more information on managing taxes, please refer to the tutorial “Managing Products’ Taxes“.
- Minimum Price: Set the product’s lowest retail price.
- For more information, please refer to the tutorial “Setting Product’s Lowest Retail Price“.
- Discount: Set a discount to be applied to the product.
- Discount Type: Determine the discount amount type from the drop-down menu. Select % or $.
- For more information, please refer to the tutorial “Setting Product’s discount“
- Profit Margin: Input a value in percentage to be added to the cost of the buying price “Purchase Price” to calculate the retail price “Selling Price” automatically.
- Price Lists: Select a price list from the drop-down menu if you wish to include the product in a certain price list.
- For more information on Price Lists, please check the tutorial “Adding a Price List“
- For more information on setting more than one price in more than one Price List, please check the tutorial “Setting a Product’s Price in Multiple Price Lists“.
- For more information on Price Lists, please check the tutorial “Adding a Price List“
- Input the product’s Inventory information
- “Track Stock” Checkbox: Check to enable the system to manage the product’s quantities, track stock levels and monitor imports and exports.
- Low Stock Threshold: Input an amount of stock in which the system will notify you of shortage or low stock when the quantity reaches or is below that amount.
- Initial Stock Level: Input the initial product quantity in the inventory.
- Tracking Type: Select one of the stock tracking methods using the drop-down menu.
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- Note that “Stock Tracking” needs to be activated by enabling the checkbox “Track products using serial, lot or expiry date” in the General Inventory Settings.
*”Tracking Type” cannot be changed once set.
- Note that “Stock Tracking” needs to be activated by enabling the checkbox “Track products using serial, lot or expiry date” in the General Inventory Settings.
- Serial Number: Select to track products using the serial number.
- For more information, please refer to the tutorial “Product Tracking with Serial Number“.
- Lot Number: Select to track products using the lot number.
- For more information, please refer to the tutorial “Product Tracking with Lot Number“.
- Expiry Date: Select to track products using the product’s expiry date.
- For more information, please refer to the tutorial “Product Tracking with Expiry Date“.
- Lot Number and Expiry Date: Select to track stock using both the lot number and expiry date.
- Quantity Only: Select to track stock using its quantity only.
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- Input the product’s additional details
- Internal Notes: Add additional notes on the product.
- Tags: Add the item tags.
- “Temporarily Deactivate” Checkbox: Check in case you wish to deactivate the product temporarily.
- Click “Save“.
- Click the bottom arrow and select “Save and Add New” in case you wish to continue adding another product.